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Description

Accounting Digitalisation: Securing Flows, Archiving and Leading the Project

Moving from paper-based processing to digital accounting flows without losing the evidential value of your records

  • 2 days — 14 h
  • In-person or virtual
  • Intermediate
  • Up to 6 participants

Many accounting departments have digitalised in fragments: scanned invoices filed in a shared folder, approvals by email, archiving on a network drive. The time saved is real, but the audit trail becomes fragile and retrieving a document during an audit turns into a lengthy exercise.

Two days to address the subject in a structured way: securing the evidential value of documents, organising inbound and outbound flows, preparing for electronic invoicing and leading the project from an organisational standpoint. The programme is designed for accounting professionals already engaged in a digitalisation initiative.

Learning objectives

  • Secure the evidential value of digitalised accounting documents
  • Organise a reliable audit trail from purchase order to payment
  • Structure supplier invoice processing from receipt to posting
  • Prepare the organisation for the exchange of invoices in electronic format
  • Define an electronic archiving policy and retention periods
  • Lead the project and support change within the teams

What makes this programme different

The audit trail is rebuilt live in session across a complete purchase-to-pay cycle
Retention and signature methods are compared in terms of their evidential effect
A phased roll-out plan is built from the mapping of document flows

Programme

1Evidential Value and Retention Framework

Digitalising without weakening the evidence

  • Distinguish between a digital copy, a natively electronic document and an original
  • Position electronic signature, seal and time-stamping
  • Build a reliable audit trail linking the documents of a single cycle
  • Define retention periods and access rules

2Inbound Flows and Supplier Invoice Processing

Industrialising the purchase-to-pay chain

  • Organise the receipt and capture of invoices
  • Automate data extraction and manage exceptions
  • Build an approval circuit and a dispute-handling process
  • Connect order and goods-receipt matching with posting

3Outbound Flows and Electronic Invoicing

Issuing and transmitting differently

  • Distinguish a true electronic invoice from a digitalised invoice sent by email
  • Identify the available formats and transmission channels
  • Adapt the customer master data and the invoicing data set
  • Anticipate changes in issuing and transmission requirements

4Project Leadership and Target Organisation

Securing adoption of the new organisation

  • Map the document flows and prioritise the workstreams
  • Formalise requirements for the selection of a solution
  • Redefine roles between accounting, procurement and operational teams
  • Track the roll-out through processing indicators

Who is it for

Accounting managers · accountants · administrative project leaders · finance and administration managers.

Prerequisites

Practical experience of accounting or of the administrative handling of accounting documents.

Dates & locations

24 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.