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Description

Accounts Payable: Processing Invoices, Securing the Purchase Cycle and Managing Payments

Build a reliable supplier purchase cycle from purchase order to payment and take control of accounts payable

  • 2 days — 14 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

The purchase cycle concentrates very tangible risks: invoices without a purchase order, goods received but never matched, duplicate payments, credit notes never recovered, unreconciled supplier accounts and accruals estimated by guesswork at year-end. Every anomaly costs time, sometimes money, and the bill falls due at closing.

Two days to master supplier invoice processing, organise matching controls, manage payment runs and substantiate account balances. This session follows the purchase cycle end to end, whereas the programme on routine accounting entries covers all cycles.

Learning objectives

  • Review a supplier invoice before posting and identify missing mandatory details
  • Perform three-way matching between purchase order, goods receipt and invoice
  • Post invoices, credit notes, advance payments and capital expenditure
  • Handle value added tax on purchases and cases where input tax is not recoverable
  • Substantiate supplier account balances and accrued expenses at period end

What makes this programme different

Processing is followed through a complete file from purchase order to payment
Real anonymised disputed invoices are analysed in small groups
Each participant builds their own monthly control plan for supplier accounts

Programme

1Receiving and Reviewing Invoices

Stop the anomaly before it is posted

  • Check the mandatory details expected on an invoice
  • Match the purchase order, goods receipt and invoice
  • Handle price and quantity discrepancies
  • Organise the approval workflow and internal follow-up

2Posting Purchases

Allocate correctly first time

  • Allocate an expense or a capital asset
  • Record advance payments, credit notes and settlement discounts
  • Handle foreign currency invoices and incidental costs
  • Manage purchases without an invoice at period close

3Value Added Tax and Payments

Pay at the right time and for the right amount

  • Handle recoverable input tax on purchases and its exclusions
  • Prepare a payment run and control it
  • Prevent duplicate payments and bank detail change fraud
  • Track due dates and payment terms

4Substantiating and Managing the Payables Balance

Accounts kept clean all year round

  • Reconcile and analyse supplier accounts
  • Estimate and document accrued expenses
  • Track credit notes due and open disputes
  • Build monitoring indicators for the accounts payable balance

Who is it for

Accounts payable accountants · accounting assistants · purchasing administration officers and finance managers supervising an accounts payable team.

Prerequisites

No prerequisites

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.