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Description

Project Management and AI: Planning, Tracking and Decision-Making with Assistants

Two days to put AI to work in your project governance without ever losing control of the decisions

  • 2 days — 14 h
  • In-person or virtual
  • Intermediate
  • Up to 6 participants

Project managers spend an increasing share of their time producing minutes, reworking schedules and reformulating the same information for three different audiences. Generative tools promise to absorb that load, but used on an ad hoc basis they mainly add one more round of proofreading.

These 14 hours are designed for experienced project managers. Participants learn to embed assistants into their governance routines, to prepare an assisted schedule and risk analysis, to produce reliable minutes from their own notes, and to decide what must stay outside these tools.

Learning objectives

  • Identify governance tasks that can be automated without loss of control
  • Prepare a schedule and a risk analysis supported by a model
  • Produce reliable minutes from meeting notes
  • Adapt project communication to the different stakeholders
  • Define the information that must never be shared with an external tool

What makes this programme different

A full governance routine re-equipped end to end on a live project
A library of instructions for minutes, decision logs and project charters
A written confidentiality rule drafted by each participant for their own context

Programme

1Mapping project governance tasks

What genuinely benefits from assistance

  • Inventory of the project manager's recurring deliverables
  • Criteria for delegating a task to an assistant
  • The proofreading load this creates
  • Sensitive data to rule out from the start

2Assisted scoping and planning

Preparing faster without freezing your assumptions

  • Breaking the scope down into work packages
  • Estimating and challenging assumptions
  • Identifying risks and dependencies
  • Drafting the project charter

3Tracking and reporting

Turning notes into traceable decisions

  • Structuring meeting notes
  • Extracting decisions and actions
  • Formatting and reviewing the minutes
  • Tracking variances between plan and actuals
  • Escalation and alerts to the steering committee

4Communication and governance

Speaking to each stakeholder

  • Adapting the message to the recipient
  • Preparing trade-offs and costed options
  • Rules of use for these tools within the project team
  • Confidentiality of project information
  • Records to retain for review and audit

Who is it for

Project managers, programme owners and managers leading projects that involve several teams.

Prerequisites

Proven experience in project delivery and occasional use of a conversational assistant.

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.