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Description

Project Management Assistant: Tools for Tracking, Consolidating and Ensuring Reliable Data

Two days to hold the project support role with confidence and deliver reliable tracking data

  • 2 days — 14 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

The project support function is often reduced to collecting spreadsheets: everyone fills in their own file, data arrives late and the consolidated figures no longer match what is happening on the ground. The assistant then spends more time chasing contributors than producing analysis.

These fourteen hours set out what the role really involves: maintaining project baselines, running the reporting cycle, consolidating data across several projects and preparing governance meetings. The aim is to make data usable by senior management without adding to the workload of delivery teams.

Learning objectives

  • Keep schedule and workload baselines up to date across a portfolio
  • Organise the cycle for collecting and consolidating progress data
  • Check the consistency of data submitted by teams
  • Produce a dashboard that senior management can read at a glance
  • Prepare and document governance meetings

What makes this programme different

The work is based on inconsistent data that has to be corrected rather than on ideal cases
A full reporting cycle is simulated from the launch of data collection to the governance meeting
The templates produced are adapted to the size of each participant's portfolio

Programme

1The project support role

What the function is really expected to deliver

  • Scope of the role and limits of responsibility
  • Working relationship with project managers and senior management
  • Baselines and documents to be maintained
  • Activity rhythm across a portfolio

2Schedule and workload baselines

Maintaining an up-to-date reference base

  • Work breakdown structure and task coding
  • Updating the schedule and milestones
  • Tracking assignments and workload
  • Version and history management

3Collection, consolidation and control

Obtaining figures you can work with

  • Organising the data collection cycle
  • Consistency checks and anomaly detection
  • Consolidation across several projects
  • Following up with and supporting contributors

4Dashboard and governance meetings

Making the portfolio readable

  • Selecting indicators according to the audience
  • Formatting and prioritising information
  • Preparing the portfolio committee pack
  • Recording decisions and tracking actions

Who is it for

Project management assistants · project office team members · portfolio coordinators and technical directorate assistants.

Prerequisites

Familiarity with basic project management terminology

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.