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Description

Legal Document Archiving: Classification, Security and Access Control

Retrieve the right legal document in seconds and keep full control over who can access it

  • 0.29 days — 2 h
  • In-person or virtual
  • Intermediate
  • Up to 6 participants

A legal department produces and receives documents whose value depends entirely on how they are kept. Original contracts, board minutes, powers of attorney, litigation files: when the folder structure has grown case by case, nobody can say with certainty which version prevails or who has access to what. On the day of an audit or a dispute, searching becomes costly.

These two hours provide a classification method that can be applied to an existing legal records base. Classification plan, naming conventions, retention periods and access rights are addressed together. Each participant leaves with a classification plan template to adapt to their own department.

Learning objectives

  • Build a classification plan suited to the main families of legal documents
  • Define naming conventions and version control rules
  • Set a retention period for each category of document
  • Organise access rights according to user needs
  • Prepare the migration of an existing document base

What makes this programme different

The classification plan is built from the document families brought by the participants
Retention of paper originals is addressed alongside that of electronic files
The session closes with a ready-to-complete access rights matrix

Programme

1Mapping the legal records base

Knowing what you hold

  • Inventory of document families and of the teams producing them
  • Distinguishing between original, copy and working version
  • Documents with evidential value and day-to-day management records
  • Identifying duplicates and parallel storage locations

2Classification plan and naming conventions

A place for every document

  • Building a folder structure by document family and by case file
  • Naming rules that remain stable and readable over time
  • Version control and identification of the signed version
  • Retention periods and disposal rules

3Access, retention and security

Who sees what

  • Defining access profiles and permission levels
  • Handling sensitive documents and litigation files
  • Retention of paper originals and electronically signed documents
  • Audit trail of consultations and amendments

Who is it for

In-house counsel and legal assistants, as well as administrative managers, information officers and company secretaries.

Prerequisites

No prerequisites

Dates & locations

12 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.