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Description

Employee Relations: Supporting Representative Bodies, Preparing Meetings and Managing Files

Holding the discreet yet decisive role of the assistant in the functioning of employee representative bodies

  • 2 days — 14 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

The assistant receives requests from employee representatives, prepares notices of meeting, formats minutes and files documents without always knowing what is mandatory, what is confidential and what can wait. A notice sent too late or a document addressed to the wrong recipient is enough to strain an already delicate working climate.

These two days provide the practical reference points for the role. Participants situate employee representative bodies and their remit, organise the annual employee relations calendar, prepare meetings and the files issued to representatives, draft accurate minutes and manage the confidentiality and archiving of employee relations documents.

Learning objectives

  • Situate employee representative bodies and their areas of involvement
  • Organise the annual calendar of meetings and consultations
  • Prepare a committee meeting from the notice of meeting to the circulation of documents
  • Draft accurate minutes that participants can actually use
  • Manage the confidentiality and archiving of employee relations documents

What makes this programme different

An annual employee relations calendar is built and then adapted to each participant's context
Minutes brought in by the group are reworked for accuracy and concision
Confidentiality situations are addressed from real cases raised by participants

Programme

1The employee relations landscape

Knowing who does what

  • Employee representative bodies and their main remit
  • Role of employee representatives and local focal points
  • Position of the employer and of the human resources function
  • Where the assistant stands between the different parties

2Organising the employee relations calendar

Anticipating rather than reacting

  • Frequency of recurring meetings and consultations
  • Building the annual calendar
  • Alignment with the company's other key deadlines
  • Tracking pending requests and open questions

3Preparing and following up meetings

From the notice of meeting to the minutes

  • Agenda and notice of meeting to participants
  • Compiling and issuing the files given to representatives
  • Note-taking during the session
  • Drafting the minutes and the approval process
  • Following up decisions and deferred questions

4Documents, confidentiality and archiving

Protecting sensitive information

  • Nature of employee relations documents and legitimate recipients
  • Duties of discretion and confidentiality
  • Filing and retention of documents
  • How to act in situations of tension or conflict

Who is it for

Executive assistants and human resources assistants as well as secretaries required to prepare meetings of employee representative and consultative bodies.

Prerequisites

No prerequisites

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.