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Description

OneNote: Structuring Notebooks, Sharing and Retrieving Information

One day to stop hunting for your notes and give every piece of information a proper place

  • 1 day — 7 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

Meeting notes tend to live everywhere: a paper pad, a message sent to yourself, a file saved on the desktop. Three weeks later, nobody can find the decision that was taken or the name of the supplier mentioned. The colleague who was away that day leaves with nothing, and the same item comes back on the agenda.

This 7-hour programme puts a single, consistent organisation in place in OneNote. Participants build the structure of their notebooks, learn to capture text, screen captures and attached documents, and then retrieve information through search and tags. Sharing with the team and linking to Outlook complete the day.

Learning objectives

  • Structure a notebook into sections and pages suited to your activity
  • Enter and format notes that are typed, handwritten or imported
  • Retrieve information using search and tags
  • Share a notebook and track changes made by participants
  • Link OneNote to Outlook to follow up meetings and tasks

What makes this programme different

A departmental notebook built during the session from your own working files
A tagging system tested on real notes brought by participants
The Outlook link set up on one of your recurring meetings

Programme

1Building the Architecture of Your Notebooks

Notebooks, sections, pages and templates

  • Choosing between a personal notebook and a team notebook
  • Dividing content into sections and subpages
  • Creating templates for recurring meetings
  • Moving and merging existing content

2Capturing and Enriching Information

Typing, handwriting, screen captures and attachments

  • Taking notes quickly during a meeting
  • Inserting screen captures and web pages
  • Adding files and tables to a page
  • Annotating and handwriting on a touchscreen

3Sharing, Retrieving and Synchronising

Working together, search and the Outlook link

  • Sharing a notebook and managing access rights
  • Tracking changes made by other participants
  • Searching by keyword, tag or author
  • Sending notes to Outlook and creating tasks

Who is it for

Administrative assistants and project officers, as well as project managers and anyone who takes notes in meetings and works as part of a team.

Prerequisites

Ability to work in a Windows environment and use an email application.

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.