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Description

Collaborative Digital Tools: Organising, Sharing and Tracking Team Work

Bringing order to the files, messages and tasks a team shares day to day

  • 2 days — 14 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

Collaborative tools have multiplied without any agreed rules of use. The same document circulates in five versions by email, decisions get lost in discussion threads and nobody knows where to find the current information. The tools are not the problem: what is missing are the team's working conventions.

Two days to establish clear practices: what is stored where, which channel for which type of exchange, how to track project tasks and how to co-write a document without losing the thread. Every participant leaves with written ways of working for their own team.

Learning objectives

  • Select the appropriate channel for each type of professional exchange
  • Organise a shared file space and its naming conventions
  • Co-write a document without losing track of versions
  • Track the progress of project tasks in a shared tool
  • Formalise common rules of use for the team

What makes this programme different

Team working rules drafted and agreed during the programme
Hands-on practice in a workspace created for the session
An impartial comparison of the main families of tools

Programme

1Mapping Current Practices

Which channel for what

  • Distinguish between email, instant messaging and project workspaces
  • Identify exchanges that do not belong in a message
  • Spot duplicated and unused tools
  • Set rules on availability and response times

2Sharing Files

One version is the reference

  • Build a folder structure everyone can understand
  • Define naming and version control conventions
  • Manage access rights and external sharing
  • Retrieve a document quickly
  • Archive without cluttering the working space

3Producing Together

Co-writing without getting in the way

  • Work on the same document with several contributors
  • Use comments and suggestions rather than email
  • Track changes and revert to an earlier version
  • Finalise a collaborative document before circulating it

4Managing Tasks

Making work visible

  • Create a shared tracking board
  • Describe a task so that it is understood without explanation
  • Assign owner, deadline and status
  • Run a progress review from the board
  • Avoid duplicate data entry across tools

Who is it for

This programme is designed for project teams and support functions, as well as managers who want to structure collaborative work within their department.

Prerequisites

Regular use of standard office software and email is required.

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.