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Description

Meeting Facilitation: Preparing, Leading and Closing on Clear Decisions

Hold fewer meetings and make sure those that remain end with decisions

  • 2 days — 14 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

Too many meetings, called without a clear objective, where the group repeats last week's round table and nobody leaves with an identified task. Time spent in the meeting room is rarely counted, yet it weighs on everyone's workload.

Two days to take meeting facilitation from both ends: decide whether the meeting is necessary and prepare it, then lead it by managing speaking time and close it with decisions that are recorded. Facilitation sequences are practised in real conditions.

Learning objectives

  • Decide whether a meeting is necessary and choose the right format
  • Prepare a timed agenda with one objective per item
  • Facilitate by managing speaking time and refocusing digressions
  • Close each item with a decision, an action and an owner
  • Write a decision record circulated promptly after the meeting

What makes this programme different

Facilitation of real sequences observed by the group using a feedback grid
A review of each participant's recurring meetings carried out during the programme
Agenda and decision-record templates built and tested in session

Programme

1Before the meeting

Success is decided when the invitation is sent

  • Criteria for deciding whether or not to hold a meeting
  • Choosing the format: information, decision or production
  • Listing the participants who are genuinely needed
  • Timed agenda and documents circulated in advance

2Opening and framing

The first ten minutes

  • Restating the objective and the time available
  • Ground rules accepted by the group
  • Roles of facilitator, note-taker and timekeeper
  • Collecting unplanned items and deferring them

3Facilitating and regulating

Everyone speaks and nobody speaks too long

  • Questioning and reformulation techniques
  • Balancing speaking time and drawing out quieter participants
  • Refocusing digressions without causing offence
  • Handling tensions and debates that take hold

4Closing and following up

A meeting is judged by what happens afterwards

  • Reformulating decisions at the end of each item
  • Assigning actions, owners and deadlines
  • Short decision record circulated promptly
  • Tracking actions from one meeting to the next

Who is it for

Managers, project managers and anyone who calls or leads meetings as part of their role

Prerequisites

No prerequisites

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.