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Description

Google Workspace: Sharing Documents, Co-Editing and Organising Team Work

Work on the same files as a team without losing track of versions or access rights

  • 2 days — 14 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

In many teams the move to Google Workspace happened without any shared ground rules. Files still travel as email attachments, everyone stores their own copy in their personal Drive and nobody knows which version is authoritative. Sharing permissions are granted case by case and then forgotten, and meetings are prepared in documents the participants cannot find again.

These two days establish a collective way of working with the tools. Participants learn to organise a shared drive and set access levels, to co-write a document using comments and suggestions, to work in a shared spreadsheet, and to combine Gmail, Calendar and Meet to coordinate a team without multiplying messages.

Learning objectives

  • Organise a shared drive with a folder structure that remains workable over time
  • Set file access rights according to the genuine needs of each recipient
  • Co-write a document using comments, suggestions and version history
  • Use a shared spreadsheet to collect information from several contributors
  • Coordinate a team with Gmail, Calendar and Meet without unnecessary exchanges

What makes this programme different

A team drive is structured during the session based on how participants actually work
Sharing rules are tested in pairs on sample files
Every participant leaves with a ready-to-use collaborative document template

Programme

1Drive and File Sharing

Establishing a common way of organising documents

  • The difference between a personal drive and a shared drive
  • Building a folder structure the whole team can read
  • Access levels: viewer, commenter and editor
  • External sharing and removing access that is no longer needed

2Docs and Co-Editing

Writing together without losing the thread

  • Simultaneous writing and identifying who contributed what
  • Comments, task assignment and suggesting mode
  • Version history and reverting to an earlier state
  • Document templates for recurring needs

3Sheets for Collective Work

Turning a spreadsheet into a reliable shared tool

  • Formatting and protecting sensitive ranges
  • The most useful calculation and lookup formulas
  • Filters, filter views and sorting without disrupting other users
  • Collecting responses through a form linked to the spreadsheet

4Gmail, Calendar and Meet

Coordinating without multiplying messages

  • Sorting the inbox with labels and filters
  • Scheduling meetings and managing availability
  • Preparing and running a remote meeting
  • Combining the tools to follow up a team project

Who is it for

Anyone working as part of a team on Google Drive, Docs, Sheets, Gmail and Calendar within their organisation.

Prerequisites

No prerequisites

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.