Start a conversation ↗

Description

Purchasing in Practice: Running the Enquiry, Comparing Bids and Placing the Order

Run a purchase from end to end with the professional practices expected at every stage

  • 2 days — 14 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

Many people buy without ever having run a complete process: a requirement is expressed, a price is requested and an order is placed. The intermediate stages are missing, comparisons remain approximate and the terms obtained are never recorded. The day a decision has to be justified or the file reopened, nothing is usable.

Two days devoted entirely to practice: every stage of the purchasing process is worked through on a single case study running across the programme, from capturing the requirement to following up the order. The programme focuses on practical actions and documents rather than concepts, and complements a more theoretical view of the procurement function.

Learning objectives

  • Work through the stages of a complete purchasing process
  • Capture and formalise a requirement with an internal stakeholder
  • Run a supplier enquiry and analyse the bids received
  • Negotiate terms and formalise the order
  • Follow up the order through to delivery acceptance
  • Build a traceable purchasing file that can be reused

What makes this programme different

A single case study is run from requirement capture through to delivery acceptance
Each stage produces a document that can be used directly on the job
The documents produced are reviewed and challenged by the other participants

Programme

1Capturing the Requirement

The starting point for the whole file

  • Conducting the requirement-gathering meeting with the internal stakeholder
  • Reformulating the requirement into verifiable specifications
  • Checking the available budget and the expected timeline
  • Building the purchasing file and its supporting documents

2Approaching the Market

Inviting the right suppliers

  • Identifying and shortlisting the suppliers to approach
  • Drafting the request for quotation and its annexes
  • Setting the rules and deadlines for bid submission
  • Answering supplier questions without breaching equal treatment

3Analysing and Negotiating

Compare first, then discuss

  • Building a bid analysis matrix
  • Normalising bids to make them genuinely comparable
  • Preparing the points to negotiate with the preferred supplier
  • Conducting the negotiation meeting and closing it

4Ordering and Follow-Up

Through to compliant delivery

  • Issuing the order and its execution terms
  • Tracking progress and chasing where necessary
  • Checking delivery acceptance and handling discrepancies
  • Closing the file and evaluating the supplier

Who is it for

Junior buyers and supply planners as well as anyone required to run purchases as part of their role.

Prerequisites

No prerequisites

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.