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Description

Training Coordinator: Organising Sessions, Managing Records and Tracking Activity

Two days to take control of session logistics and ensure full traceability of training records

  • 2 days — 14 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

The training coordinator absorbs requests from managers, session schedules and follow-ups with providers. When the process is not clearly mapped, invitations go out late, agreements are signed after the session has taken place, and the supporting evidence is missing when the annual review or an audit arrives.

These 14 hours rebuild the complete process of a training activity, from the initial request through to closing the file. Participants put in place a request-handling workflow, a session tracking template and a list of documents to retain at each stage. Each leaves with a tracking dashboard adapted to their own organisation.

Learning objectives

  • Position the training coordinator role within the decision-making and request-handling process
  • Organise a training session from the invitation stage through to the end-of-course evaluation
  • Compile a complete administrative file for an in-house or external training activity
  • Prepare an internal budget approval and sponsorship request for a training activity
  • Maintain a tracking dashboard covering sessions costs and supporting documents

What makes this programme different

A request-handling workflow rebuilt step by step using participants' own cases
A checklist of documents to produce and retain for each type of training activity
A session tracking dashboard configured during the programme and taken away by each participant

Programme

1Positioning your role within the training process

Who decides what and at which point

  • The coordinator's position between line managers the training manager and providers
  • Stages of a training activity from initial request through to file closure
  • Documents produced and expected at each stage
  • Identifying recurring bottlenecks within your own organisation

2Organising and launching sessions

The logistics that keep the calendar on track

  • Session planning and managing operational constraints across departments
  • Invitations registrations and participant follow-ups
  • Room bookings and access arrangements for virtual sessions
  • Coordination with in-house trainers and external providers
  • Handling last-minute cancellations and replacements

3Managing files and funding approvals

From quotation to invoice without a break in the chain

  • Training agreements terms and conditions and purchase orders
  • Preparing a complete internal budget approval and funding request
  • Budget monitoring of committed and actual spend
  • Invoice checks and handling discrepancies against the quotation

4Securing traceability and quality follow-up

Producing the evidence at the right moment

  • Attendance sheets completion records and certificates of attendance
  • Collecting and using end-of-course and deferred evaluations
  • Structured archiving of documents and filing conventions
  • Preparing the items expected during a quality audit or an annual review

Who is it for

Training coordinators and administrators as well as HR team members responsible for the administrative and logistical follow-up of training activities.

Prerequisites

No prerequisites

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.