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Description

Google Workspace: Sharing, Co-Authoring and Team Organisation

Work together on the same documents without exchanging attachments or multiplying versions

  • 2 days — 14 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

Documents circulate as attachments. Three versions coexist and the latest one is never the one you think it is. Useful files are buried in email threads and nobody can find the minutes of the previous meeting. Reviews are carried out through successive exchanges that stretch out approval timelines.

These 14 hours move the team from the attached file to the shared document. Participants organise a common storage space, set access rights and write together in real time. They use comments for reviews, the shared calendar for meetings and forms to collect responses.

Learning objectives

  • Organise a shared storage space and name files consistently
  • Set the access rights of a file or folder according to the recipient
  • Write a document collaboratively and track the history of changes
  • Conduct a review using comments and suggestions
  • Create a collection form and make use of the responses
  • Schedule an online meeting from a shared calendar

What makes this programme different

Participants build together the shared folder structure of a fictitious team
A four-handed review is conducted live on a single document
Access rights are tested by adopting the viewpoint of each recipient

Programme

1Organising the shared storage space

Knowing where the right version is

  • Personal spaces and team spaces
  • Folder structure and file naming conventions
  • Search and shortcuts to useful documents
  • Deletion, restoration and archiving

2Sharing and setting access rights

Granting access without losing control

  • Link sharing and named sharing
  • Levels of rights according to the recipient's role
  • Sharing outside the organisation
  • Reviewing the access already granted on a folder

3Writing and reviewing together

The shared document replaces the attachment

  • Simultaneous editing and identifying contributors
  • Comments, suggestions and approval of changes
  • Version history and reverting to an earlier version
  • Document templates for recurring outputs

4Calendar, meetings and information collection

Coordinating the team day to day

  • Shared calendar and checking availability
  • Organising and running an online meeting
  • Creating a collection form
  • Working with the responses in a spreadsheet

Who is it for

Teams and employees new to online office tools who wish to work together on the same documents.

Prerequisites

Ability to use an internet browser and access to an account on the organisation's online suite.

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.