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Description

Notion — Collaborative Workspace: Structure, Automate and Track a Project

Two virtual days to build a shared project workspace that is genuinely kept up to date

  • 2 days — 14 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

Project information ends up scattered across email, spreadsheets and shared documents: the schedule sits in one file, meeting notes in an inbox, and decisions nowhere at all. Everyone re-enters the same data and no one knows which version is authoritative.

These fourteen virtual hours show how to centralise project tracking in an online collaborative workspace: linked databases, views tailored to each use, reusable templates and simple automations. The programme focuses on project use rather than on a general tour of the tool.

Learning objectives

  • Structure a project into interlinked databases
  • Configure views suited to steering and to day-to-day work
  • Build a project template that can be reused from one engagement to the next
  • Set up automations for updates and reminders
  • Organise access rights and sharing with external contributors

What makes this programme different

Each participant builds their own project workspace during the programme
The template produced can be reused immediately on subsequent projects
The virtual format allows participants to work directly in their own working environment

Programme

1Structuring the Project Workspace

Setting up an architecture that holds

  • Page hierarchy and filing logic
  • Databases and property types
  • Relations between tasks, deliverables and stakeholders
  • Naming conventions and data entry rules

2Views and Steering Dashboards

One dataset, several readings

  • Table, calendar and timeline views
  • Useful filters, sorting and grouping
  • Personal task view for each contributor
  • Project summary dashboard

3Templates and Automations

Never starting from scratch

  • Page templates and recurring task templates
  • Calculated fields and progress indicators
  • Automations for status changes and reminders
  • Limits not to exceed when automating

4Collaboration and Adoption

Keeping the workspace alive beyond launch

  • Sharing rights and inviting external contributors
  • Comments, mentions and decision tracking
  • Routines for keeping the workspace updated
  • Handling outdated data and archiving

Who is it for

Project managers, coordinators, leaders of small teams and independent professionals seeking to centralise the management of their projects.

Prerequisites

Regular use of office software and a web browser

Dates & locations

12 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.