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Description

Operational Procurement Management: Organising the Function, Leading the Team and Reporting

Running a procurement function between internal client priorities and limited resources

  • 2 days — 14 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

Taking charge of a procurement function means making constant trade-offs: which tender to launch first, who to assign to which file, how to respond to the technical director who wants to keep a long-standing supplier. Without clear organisation or indicators, the department is driven by the flow of requests and ends up being judged on its incidents.

Two days to build the operational management toolkit: structuring the portfolio and priorities, distributing workload across the team, managing relationships with internal clients and building reporting that makes the contribution of procurement visible. The programme addresses the day-to-day running of the function rather than the definition of strategy.

Learning objectives

  • Structure the procurement portfolio and the priorities of the function
  • Distribute workload and files across the team
  • Set observable individual objectives for buyers
  • Manage relationships with internal clients and requesters
  • Build procurement reporting that senior management can read easily
  • Handle urgent requests without disrupting the department

What makes this programme different

The workload plan is built on the participant's actual portfolio
Trade-offs with a demanding internal client are practised through role-play
A departmental dashboard is formalised together with its data-input rules

Programme

1Organising the Function

From a flow of requests to a managed portfolio

  • Classify purchases by business stake and by workload
  • Build a realistic workload plan for the team
  • Define prioritisation rules that can be upheld with requesters
  • Set delegation and approval thresholds

2Leading the Procurement Team

Allocate, monitor and develop

  • Assign files according to skills and workload
  • Set observable individual objectives
  • Run short and genuinely useful progress reviews
  • Support a buyer struggling with a negotiation

3Working with Internal Clients

Being sought out rather than sidelined

  • Formalise the service provided to requesters
  • Frame an urgent request without conceding on essentials
  • Handle the case of a supplier imposed by a requester
  • Organise category reviews with the business functions

4Measuring and Reporting

Demonstrating the value procurement delivers

  • Select cost, lead-time and compliance indicators
  • Build short and regular reporting
  • Document savings achieved in a way that cannot be disputed
  • Prepare the activity review with senior management

Who is it for

Procurement managers taking up a new role and experienced buyers leading a team, as well as managers who have procurement activity within their remit.

Prerequisites

No prerequisites

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.