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Description

Project Management with Notion: Structuring, Linking Databases and Automating

Bring tasks, deliverables, risks and meeting notes together in a single project workspace that stays up to date

  • 2 days — 14 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

Project tracking lives in a spreadsheet that circulates by email and nobody knows which version is authoritative. Meeting notes sit in a shared folder. Tasks live in another application. The risk log exists only in the project manager's head. Every meeting begins with a reconstruction of the facts.

These two days teach participants how to build a single project workspace in Notion. Each participant structures task and deliverable databases, then links them together. They build the tracking views that each stakeholder actually needs and set up the automations that lighten the weekly update routine.

Learning objectives

  • Structure a project workspace in Notion using linked databases
  • Configure the properties required to track tasks and deliverables
  • Build filtered views tailored to each project stakeholder
  • Create page templates for meetings and meeting notes
  • Automate reminders and the consolidation of reporting
  • Organise access rights and sharing with external contributors

What makes this programme different

Each participant leaves with a working Notion project workspace built during the session
Database relations are set up step by step through to progress calculation
A meeting-notes template linked to tasks is created and then tested on a real meeting

Programme

1Getting Started and Workspace Architecture

Laying the foundations before entering data

  • How pages and blocks work in Notion
  • The difference between a simple page and a database
  • Structuring the hierarchy of a project workspace
  • Choosing the right property types
  • Importing existing data

2Databases and Relations

Making your data talk to itself

  • Creating a task database and a deliverable database
  • Relations between databases and rollup properties
  • Formulas for progress calculation and delay alerts
  • Managing dates and dependencies between tasks

3Views, Dashboards and Templates

Giving each stakeholder the view they need

  • Table, calendar and timeline views
  • Filters and grouping by owner or by work package
  • Building a project dashboard
  • Page templates for meetings and meeting notes
  • A tracking database for risks and decisions

4Collaboration, Automation and Daily Use

Keeping the workspace alive after the course

  • Sharing, access rights and inviting external contributors
  • Status automations and deadline reminders
  • Connecting with email and calendar tools
  • Naming conventions and workspace housekeeping
  • Limitations of the tool and points to watch

Who is it for

Project managers and coordinators, as well as team leaders who wish to equip their project tracking without any software development.

Prerequisites

Hold a Notion account and be a regular user of standard office software.

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.