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Description

SharePoint: Navigating Sites, Organising and Sharing Documents

Three hours to stop hunting for the latest version of a document in a folder structure nobody really controls

  • 0.43 days — 3 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

Team documents are scattered across the network drive, mailboxes and a few individual workstations. Three versions of the same file are in circulation and the correct one is held by the person who is away. A collaboration portal has been rolled out, yet everyone carries on as before because no one is sure what should be stored where.

These 3 hours provide the reference points needed to settle into the platform. Participants identify the logic behind sites and libraries, upload and organise documents using description columns, share files while setting the right permissions, and work with version history on a file that has been overwritten by mistake.

Learning objectives

  • Position the role of a collaboration portal in relation to other storage spaces
  • Navigate a team site and its document libraries
  • Upload and organise documents using description columns
  • Share a document by selecting the appropriate permission level
  • Restore a previous version of an amended document

What makes this programme different

A written filing rule drafted for the participant's own team
Recovery of an overwritten document carried out during the session
A clear distinction between what belongs on the portal and what stays elsewhere

Programme

1Reference Points and Navigation

Where you are and who sees what

  • Team sites and communication sites
  • Libraries, lists and pages
  • The link between a chat space and its site
  • Search and tracking of frequently viewed content

2Libraries and Filing

Organising so you can retrieve

  • Uploading, moving and copying files
  • Limits of filing through successive folders
  • Description columns and filtered views
  • Synchronisation with the desktop file explorer
  • Shared naming conventions

3Sharing, Versions and Working Together

One single file for everyone

  • Internal sharing and sharing with external parties
  • Read and edit permissions
  • Simultaneous editing and conflict management
  • Version history and restoration
  • Alerts on document changes

Who is it for

Users of a corporate collaboration platform, administrative assistants, department heads and office software champions.

Prerequisites

No prerequisites

Dates & locations

12 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.