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Description

SharePoint Online: Structuring Sites, Sharing Documents and Collaborating

Organise your team's documents in clear sites rather than in folder trees that keep growing

  • 2 days — 14 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

Team files end up scattered across email attachments, shared drives and local copies. SharePoint Online is deployed, yet everyone uses it as one more storage space, with no site structure and no sharing rules.

Over two days, participants learn to build a collaborative space that genuinely works. Each participant creates and structures a team site, organises libraries with metadata and views, masters sharing and permissions, then connects everything to the other Microsoft 365 applications.

Learning objectives

  • Create a team site and organise its navigation
  • Structure a library with suitable columns and views
  • Share documents while controlling the permissions granted
  • Co-author a document and track its successive versions
  • Connect a site to the Microsoft 365 collaboration applications

What makes this programme different

Each participant builds the site for their own department during the programme
Sharing rules are tested live from an account outside the team
An existing folder tree is taken over and replaced with metadata

Programme

1Getting Started and Site Structure

Understand the organisation before uploading

  • Difference between a team site and a communication site
  • Site components: pages, libraries and lists
  • Creating a site and configuring navigation
  • Link between the site and its associated group

2Document Libraries

Store so that you can retrieve

  • Uploading documents and the limits of deep folder structures
  • Metadata columns and content types
  • Creating filtered and sorted views
  • Search and refining results
  • Alerts and tracking changes

3Sharing, Permissions and Co-Authoring

Grant access without losing control

  • Permission levels and permission inheritance
  • Internal sharing and sharing with external parties
  • Sharing links and expiry settings
  • Simultaneous co-authoring and version management
  • Checking out and restoring a document

4Lists, Pages and Integration into the Workplace

Turn the site into a team tool

  • Creating a tracking list and its columns
  • Laying out a home page and choosing useful web parts
  • Synchronising with file explorer
  • Working alongside email and the team conversation tool
  • Simple automation of a document approval

Who is it for

Administrative assistants, document managers, team leaders, collaborative site contributors and anyone responsible for organising a department's documents.

Prerequisites

Confident use of a web browser and of the Microsoft 365 office applications.

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.