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Description

Accounting for Property Managers and Owners Associations: Recording, Allocating and Reporting

Maintain the accounts of a property management firm and produce owners association accounts that stand up to scrutiny

  • 2 days — 14 h
  • In-person or virtual
  • Intermediate
  • Up to 6 participants

A property management firm keeps three sets of books at once: its own, those of the landlords it acts for and those of the jointly owned properties under its management. The flows overlap constantly: service charge calls, management fees, security deposits, approved works and special reserves. Imprecise posting shows up at the general assembly as challenged accounts and as a direct challenge to the manager on how service charges were allocated.

Two days to master the accounting and tax treatments specific to this profession: chart of accounts and segregation of funds, owners association accounting, landlord account management, then the tax obligations of the firm. All exercises are based on real anonymised accounting records.

Learning objectives

  • Organise the accounting segregation between the firm, the landlords and the owners associations
  • Record service charge calls and owners association expenditure
  • Prepare the allocation of service charges by apportionment key and by owner
  • Handle approved works and special reserve funds
  • Secure the reporting obligations of the firm and of its principals

What makes this programme different

Service charge allocations are recalculated live in the session until they match the approved apportionment keys
A reconciliation statement between segregated bank accounts is rebuilt from source records
Owner queries on their individual statement are answered in writing during the programme

Programme

1Accounting organisation of the firm

Keeping separate what must never be mixed

  • Distinguish the firm's own accounts from funds held on behalf of others
  • Organise segregated bank accounts
  • Record management fees and identify when they are earned
  • Perform bank reconciliation for each principal

2Owners association accounting

Producing accounts the general assembly can read

  • Record service charge calls and subsequent adjustments
  • Post expenditure by category of charge
  • Present the expected supporting schedules to the accounts
  • Monitor owners in arrears

3Service charges, works and reserves

Allocating in a way that cannot be challenged

  • Apply the approved apportionment keys
  • Distinguish general charges from special charges
  • Handle approved works and their funding
  • Track restricted funds and their utilisation

4Landlord accounts and tax obligations

Keeping the books of the principals

  • Record rental income and security deposits
  • Prepare landlord management statements
  • Handle value added tax on commercial premises
  • Prepare the reporting data required from principals
  • Organise the retention of supporting documents

Who is it for

Accountants in property management firms, owners association managers, accounting staff of property managers and external accountants serving this sector.

Prerequisites

Command of general accounting mechanisms and practical experience of bookkeeping.

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.