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Description

Intermediate Word: structuring, reviewing and enriching business documents

Regain control of long documents through styles, outline view and track changes

  • 2 days — 14 h
  • In-person or virtual
  • Intermediate
  • Up to 6 participants

As soon as a document runs beyond a few pages, manual formatting becomes unmanageable: headings reformatted one by one, a table of contents retyped for every version, numbering that breaks, and review cycles by email with no record of what changed. More time is spent tidying up the layout than working on the content.

Over two days, participants move to a structured document approach: styles and outline view, automatic table of contents, sections and differentiated page layout, reusable templates, track changes and mail merge. Participants work on documents drawn from their own day-to-day activity.

Learning objectives

  • Structure a long document using styles and outline view
  • Generate and update an automatic table of contents
  • Manage sections to differentiate page layout
  • Create a template that can be reused across the department
  • Review a document collaboratively using track changes
  • Run a mail merge from a recipient list

What makes this programme different

A long document brought by a participant is restructured live, from outline through to table of contents
The template created matches the documents actually produced by the department
The multi-reviewer approval cycle is replayed with comments and version comparison

Programme

1Styles and structure

Let the document handle the formatting

  • How styles work and why they matter for long documents
  • Modifying an existing style and creating a new one
  • Organising the document in outline view
  • Automatic heading numbering
  • Navigation pane and moving entire sections

2Sections, page layout and table of contents

Mastering pagination in a long document

  • Section breaks and differentiated page layout
  • Headers and footers specific to each section
  • Inserting and updating the automatic table of contents
  • Footnotes and captions
  • Table of figures

3Templates and automation

Never build the same document twice

  • Creating and saving a document template
  • Reusable text blocks and automatic entries
  • Date fields and document properties
  • Rolling out the template across the department

4Collaborative work and mail merge

Circulating the document

  • Track changes and comment management
  • Accepting corrections and comparing versions
  • Protecting the document and restricting editing
  • Mail merge for letters and labels from a recipient list

Who is it for

Executive assistants, project officers, report writers, quality officers and anyone producing long documents.

Prerequisites

Be able to type, format and print a simple document in Word.

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.