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Description

SharePoint — Online Collaborative Workspaces: Organise, Share and Manage Permissions

Replace email attachments and network folders with a workspace where everyone finds the right version

  • 2 days — 14 h
  • In-person or virtual
  • Foundation
  • Up to 6 participants

Documents travel as email attachments, everyone works on their own copy and nobody knows which one is authoritative. Shared folders pile up with no naming convention, permissions were opened widely to save time, and a single departure is enough to cut off access to an entire folder.

These 14 hours are used to build a team workspace that lasts: library structure, metadata and views instead of sub-folders, co-authoring and version history, controlled internal and external sharing. Each participant leaves with a team site structured around their own requirements.

Learning objectives

  • Navigate a team site and identify its components
  • Create a document library and define its metadata columns
  • Build filtered views that replace stacked sub-folders
  • Co-author a document and restore a previous version
  • Share a file internally and externally with the appropriate permission level
  • Synchronise a library to your workstation

What makes this programme different

A team site is built during the session using the participant's own folder structure
Sharing mistakes are deliberately triggered then corrected in a demonstration workspace
A written naming convention and filing plan are taken away at the end of the programme

Programme

1Understanding the Collaborative Workspace

Sites libraries and lists

  • Difference between a team site and a personal workspace
  • Structure of a site and the role of the home page
  • Document libraries and lists
  • Where the collaborative workspace fits alongside email
  • Useful vocabulary for discussions with the IT department

2Organising Documents

Metadata and views rather than sub-folders

  • Creating a library and its columns
  • Classifying documents through metadata
  • Building filtered and sorted views
  • Naming conventions and filing plan
  • Search and filters within a library

3Working on a Document as a Team

Co-authoring versions and tracking

  • Simultaneous co-authoring and flagging of changes
  • Version history and restoration
  • Checking out and archiving a document
  • Comments and mentions within a file
  • Alerts on a library

4Sharing and Securing

Access permissions external sharing and synchronisation

  • Permission levels and groups
  • Sharing by internal and external link
  • Removing access and reviewing shared items
  • Synchronising a library to the workstation
  • Precautions to take before an employee leaves

Who is it for

Anyone required to manage shared documents within a team, as well as designated focal points responsible for administering a collaborative site.

Prerequisites

Confident use of a web browser and corporate email.

Dates & locations

36 scheduled dates between November 2026 and December 2027. Seats are confirmed in the order enquiries are received.

November 2026

December 2026

January 2027

February 2027

March 2027

April 2027

May 2027

June 2027

September 2027

October 2027

November 2027

December 2027

None of these dates suit you? We open additional sessions on request, and any programme can be run privately for your team.

Practical details

Before the programme
Online positioning questionnaire. Your development objectives are shared with the trainer, who tailors the practical case studies to your context.
Teaching methods
Theoretical input, workshops and practical case studies. Digital course materials and method sheets provided.
Assessment
Multiple-choice tests and role-play exercises. Assessment of learning at the start and end of the programme, with immediate and 60-day follow-up evaluations.
After the programme
One year of access to the e-learning platform. Self-assessment of the skills acquired and a 30-day follow-up session with your trainer.
How to register
Registration online or on the basis of a quotation.
Lead time
11 working days after confirmation of registration.
Accessibility
Accessible to people of determination. Contact our accessibility coordinator to design a suitable solution: contact@mpf-academy.ae
Start dates
Rolling intake: in addition to the scheduled sessions, this programme can start on request.